Role descriptions and responsibilities for every position on the White Bear Youth Football board.
Board members of the White Bear Youth Football Association serve as leaders, stewards, and representatives of the program. Their work shapes the experience of players, families, coaches, and volunteers, and their conduct reflects the values and mission of the organization. The Mission of WBYF is central to this service: The White Bear Youth Football Association aims to build and maintain a united community committed to building character and resilience in its youth through the game of football.
This mission is reflected in the guiding philosophy of The Lake, The Bear, The Ball—a simple but powerful reminder of what the program stands for. The Lake symbolizes the shared community we all touch and the unity that brings us together. The Bear represents the qualities we strive to build in our youth—Built on Effort, Attitude, and Resilience. The Ball stands for fun, because fun builds relationships, character, and lifelong memories. Board members are expected to uphold and embody these principles in all aspects of their work.
As visible representatives of the program, board members model professionalism in every interaction. They communicate with families, coaches, referees, and volunteers in a respectful and parent-friendly manner, helping set the tone for sportsmanship and community pride. Sensitive information is handled with discretion, and concerns or conflicts are addressed through appropriate internal channels rather than public forums. Board members understand that their behavior—on and off the field—shapes how the community experiences WBYF. Active participation is essential to effective board service. Members are expected to attend board meetings, contribute to discussions, and stay informed about program needs and updates. They play an important role in major events such as Game Days, Unity Night, Youth Night, and U.S. Bank Game Days, and they support the operational work that keeps the season running smoothly. Board members also assist in concessions when needed, helping ensure that game-day operations remain fully staffed and that families and visitors have a positive experience.
Each board member is responsible for fulfilling the duties outlined in their specific role description. This includes managing assigned responsibilities, meeting deadlines, maintaining accurate documentation when needed, and collaborating with other board members to ensure alignment across the program. When challenges arise or workloads become heavy, members are encouraged to communicate early so the board can support one another.
Collaboration is a cornerstone of WBYF’s board culture. Members work as a unified team, sharing information openly, respecting differing viewpoints, and supporting one another during busy periods. They help volunteers feel prepared and appreciated, recognizing that volunteers are essential to the success of youth sports. Clear, consistent communication—both within the board and with the broader community—helps reduce confusion and builds trust. Board members also share responsibility for maintaining safe and well-managed environments at practices, games, and events. They support coaches in enforcing program standards, follow league and district policies, and report safety concerns promptly. Fairness, consistency, and a focus on player well-being guide all decisions and interactions.
In addition to these expectations, board members are responsible for avoiding conflicts of interest and maintaining the integrity of the program. A conflict of interest occurs when personal relationships, financial interests, or outside commitments could influence—or appear to influence—a board member’s decisions or actions. Members are expected to disclose any potential conflicts promptly and to recuse themselves from discussions or votes where impartiality may be compromised. This practice protects the credibility of the board and ensures that all decisions are made solely in the best interest of WBYF and its families. Finally, board members commit to continuous improvement. They seek feedback from families, coaches, and volunteers, identify opportunities to strengthen processes, and support updates to policies and procedures as the program evolves. Their leadership helps ensure that WBYF remains a strong, organized, and community-centered program for years to come—one that truly reflects the spirit of The Lake, The Bear, The Ball.
The following position descriptions outline the specific responsibilities, expectations, and areas of focus for each role within the WBYF Board and its supporting coordinator positions. While every role has unique duties, all positions share a common purpose: to support the mission of WBYF, ensure a positive experience for players and families, and contribute to the smooth and professional operation of the program.
These descriptions are designed to provide clarity, consistency, and transparency for current and future board members. They help ensure that responsibilities are well-defined, that communication remains strong across the organization, and that volunteers feel confident in the work they are asked to perform. Each role description reflects the collaborative nature of the board and highlights how individual responsibilities connect to the broader goals of the program.
Although these descriptions outline primary duties, they are not exhaustive. Board members and coordinators are encouraged to support one another, step in when additional help is needed, and contribute to the overall success of the program beyond the boundaries of their assigned role. Flexibility, teamwork, and a shared commitment to the WBYF community remain essential to the strength and effectiveness of the organization.
Select a position to read the full description of its duties and expectations.
We’re always looking for volunteers to help shape the future of White Bear Youth Football.
Board Interest Application