White Bear Youth Football Board of Directors — role description and responsibilities.
The Concessions Director plays a key role in supporting both the financial health of WBYF and the overall game-day experience for families and visitors. This position oversees the planning, stocking, staffing, and operation of the concession stand, ensuring that it runs smoothly, remains well-organized, and provides a welcoming environment on game days. Through thoughtful coordination and clear communication, the Concessions Director helps create a positive atmosphere while generating important revenue for the program. The Concessions Director manages all aspects of concessions inventory, including purchasing supplies, tracking stock levels, and preparing for busy game days. They ensure that the stand is properly set up before each home game and that all equipment is functioning safely and efficiently. Their attention to detail helps prevent shortages, reduces waste, and keeps the operation running smoothly throughout the season. A major part of the role involves coordinating volunteers. The Concessions Director works with team managers and the Director of Team Operations to schedule parent volunteers, provide clear instructions, and ensure that each shift is covered. They help create a friendly, easy-to-follow system so volunteers feel comfortable and supported, even if they are new to the role. When questions or issues arise during a shift, the Concessions Director is available to provide guidance and troubleshoot as needed.
The Concessions Director also plays an important role in financial accountability. They work closely with the Treasurer to track revenue, manage cash handling procedures, and ensure that funds are recorded accurately. Their work supports transparency and helps maintain trust in how concession profits are used—particularly in areas like team party funds and program improvements.
Beyond logistics and finances, the Concessions Director contributes to the overall spirit of WBYF. A well-run concessions stand enhances the game-day experience, brings families together, and helps create a sense of community pride. The Director’s leadership ensures that this important part of the program remains organized, welcoming, and aligned with WBYF’s values.
Overall, the Concessions Director provides essential operational and financial support to the association. Their work strengthens the program’s resources, supports volunteers, and helps create a positive, enjoyable environment for everyone who attends WBYF events.